Attendance

Attendance

Mrs. Carol Radebaugh, Attendance Secretary

Mrs. Carol Radebaugh
Attendance Secretary
 

 
 

 


Columbian Attendance
419-448-5227 

 

 

Welcome to Columbian Attendance.  Please contact us in the event your student will be absent from school or if you have any questions or concerns regarding your student's attendance.  We will be happy to assist you in any way we can.  Thank you.

 
ATTENDANCE POLICIES

     
It has been shown that regular attendance in school leads to higher levels of academic achievement.  Besides that, it is the law.  The Ohio Revised Code Sections 3321.01 - 3321.99 require every child to attend school until the child is eighteen (18) years old. 

Parents are required to notify the school when their child will be absent.  A phone call to the school office on the morning of the absence is suggested as the best way to do this.  If parents are unable to call the school and wish to have another person responsible, they should notify the attendance office in advance.  Otherwise, calls from persons other than parents or guardians will not be accepted.  Parents or guardians of students absent from school are expected to call the attendance office the morning of each absence to inform the school of the reason and duration of the absence.  Attendance calls will be taken by the attendance secretary, attendance officer, or by answering machine 24 hours a day.  If a student is absent and the school has not been notified by a parent, the school is required by the Ohio Missing Child Law to investigate the absence and notify the parent of the absence.  Parents are encouraged to call if they have any questions concerning their son's or daughter's attendance. 

When students return from an absence, they are required to bring a written excuse from a parent or guardian giving the length and reason for the absence if they have not phoned on the day of the absence.  When an absence has not been verified by phone call or written note, it is marked "unexcused" in the students absence record.  Unless there are extenuating circumstances, within four (4) school days the student must bring in a note to have the absence changed to an excused absence as long as the excused is an acceptable reason for being absent.  Alterations made to an excuse will void the excuse. 

When a student has missed four (4) days of school in a semester due to illness without medical documentation, an instant alert will be sent notifying the parent and/or guardian.  When a student has missed six (6) days of school in a semester due to illness without medical documentation, a letter will be sent home to the parent or guardian notifying them of the absence history.  Medical documentation will be required for student illnesses that result in absences beyond six (6) days in a semester for the days to be excused.  Copies of these letters will be sent to the attendance officer for review and possible referral to the Department of Human Services and/or Juvenile Court in warranted situations. 

All absences - whether truancy, unexcused absence, or excused absence - are counted on the student's record.  This includes all In School or Out of School suspensions.  Absences caused by medical appointments or care may be excused but are recorded. 

Students who are absent from school will not participate in after-school or evening activities, go to work, or be about the community during or after school hours.  Any such incidents will make the absence from school unexcused. 

 HALF DAY * FULL DAY ABSENCE


If a student arrives after 9:30 a.m.; but before 11:15 a.m. they will be considered half-day absent.  If a student arrives after 11:15 a.m.; they will be considered full-day absent.

1. EXCUSED ABSENCE
An excuse for absence from school may be approved on the basis of any one or more of the following conditions:
  1. Personal Illness
  2. Illness in the family
  3. Quarantine of the home
  4. Death of a relative
  5. Work at home due to absence of parents or guardian
  6. Observance of religious holidays
  7. An emergency or set of circumstances which, in the judgment of the superintendent of schools constitutes a good and sufficient cause for absence from school. 
Additionally, the Tiffin City Schools recognizes the following reasons for missing school that are unique to high school students: 
  • One (1) HOUR for a drive permit or license test
  • One (1) day for a military obligation
  • Two (2) days for college visits for juniors and seniors only.
  • One (1) hunting day, provided a parent comes into school and signs an advance absence form before the scheduled hunting day. If not, the absence will be considered unexcused. 
  • Five (5) family vacation days, provided a parent comes into school and signs an advance absence form one week prior to the vacation.  Such vacations should be limited to no more than five (5) school days during the academic school year, unless approved by the building administration.  The student must be accompanied by his/her parent or guardian. Students will not be excused from school for vacations on examination days without the permission of an administrator. 

2. UNEXCUSED ABSENCE
Any absence from school with parent's knowledge but for an unacceptable reason. Out-of-school suspension days are considered unexcused.  If there is no notification from a parent concerning a student's absence from school, the student will be considered unexcused and may be issued discipline up to and including suspension.  It is the student's responsibility to make sure these guidelines are followed and that all absences which should be excused are excused.  NO CREDIT WILL BE GIVEN FOR CLASSWORK MISSED DURING AN UNEXCUSED ABSENCE.  THIS MEANS THAT A STUDENT WILL RECEIVE A ZERO FOR ALL CLASSES MISSED THAT ARE UNEXCUSED. 

3. TRUANCY 
Students Habitually Truant or Chronically Truant
A student is deemed a "habitual truant" when the student is absent without legitimate excuse for five (5) or more consecutive school days or seven (7) or more school days in one month or twelve (12) or more school days in a school year. 

A student is deemed a "chronic truant" when the student is absent without legitimate excuse for seven (7) or more consecutive school days or ten (10) or more school days in one month or fifteen (15) more school days in a school year. 

The school administration will file complaints in Seneca County Juvenile Court against students who are habitually or chronically truant.  The school administration may file complaints in Seneca County Juvenile Court against the parents or guardians of students who are habitually or chronically truant. 

4. EXAM DAYS

An exam day is a regularly scheduled school day.  Students are expected to be in attendance all periods each day.  Every effort should be made NOT to schedule routine doctor or dentist appointments or family vacation days on exam days, except for an emergency.  These absences will only be excused after review by an administrator. 

5. APPOINTMENTS
Parents are encouraged to schedule routine medical appointments for out-of-school time.  When it is necessary for a student to leave school during the school day for an appointment, a telephone call or note must be sent to the school specifying the time and place of the appointment.  Under normal circumstances a student will be excused fifteen (15) minutes prior to an in-town appointment.  Students are expected to be in attendance at school before their appointment and must return to school immediately upon the conclusion of the appointment.  Students are expected to sign out and back in at the attendance office whenever they must leave the building and upon their return; failure to do so will be considered an unexcused absence and parental notification after the fact will NOT be accepted. 

6. HEAD LICE
Students who are absent because of having head lice must return to school nit free within three (3) school days.  Medical approval must be obtained from the county health department or a family physician to return to school.  Parents of students who exceed three days of absence because of head lice, or students who are repeatedly absent with head lice, may be reported to the Seneca County Department of Job and Family Services for neglect.